Agenda for the Bmtra executive committee of
Wednesday 16 April 2008 upstairs at The Cat & Mutton, Broadway Market
- Welcome and apologies
- Chairman to welcome executive committee members and pass on apologies from members unable to attend
- Minutes of the last meeting
- To receive and approve the minutes of the Executive meeting held on Wednesday 26 March 2008.
- Parking/ Traffic Management Order/Gates
- Update from Andrew Boff on clearing the market of
cars following a meeting between Andrew and Council officers and a query to the
parking department from James.
- Plastic bags
- Update on taking the Market plastic-bag free from Andrew Veitch and James.
- Monthly Market Director’s report
- Report from the Market Director.
- Monthly market accounts
- To receive an update on the Market’s finance from James.
- Rent rise update
- To receive an update on the rent increase from James, Andrew, and Louise.
- Membership drive
- To further discuss actioning measures to increase membership of the Bmtra.
- Market House/Tony’s Café redevelopment
- To receive and update on the redevelopment of Market House and Tony’s Café.
- Lansdowne Drive No Left Turn sign
- To receive an update from Andrew Boff on the
no left turn
at the end of Broadway Market.
- Any other business
- Future meeting dates
- Receive a list of proposed future meeting dates and agree future meeting dates.
Andrew Veitch, March 2008
Attachment A: minutes of the Bmtra executive committee of Wednesday 26 March 2008 at Off Broadway, Broadway Market
- Members
- Chair—Andrew Veitch
- Roy Beddows
- Andrew Boff (arrived at 19.04)
- Robert Mason
- Barley Massey
- Stephen Selby
- Don Smith
- Secretary—James Ó Nuanáin
- Apologies
- Jo Francis
- Andy Heeps
- Gursel Kulahadir
- Leo Lawson-O’Neill
- Patrick McCool
- Dave White
Welcome and apologies
The meeting started at 18.05 and Andrew welcomed the attendees and passed on the above apologies.
Minutes of the last meeting
Andrew informed the Executive that due to the length of time since an Executive meeting and the different nature of the reformed Executive there were no previous relevant minutes to discuss.
Executive committee membership
The Executive received a list of the members of the Executive from James and those on the Executive who were not currently members completed Bmtra membership forms.
The Executive agreed that Louise Brewood be appointed Market Director and Community Development Officer and be co-opted on to the executive.
Bmtra membership
James reported that membership of the Association was currently twenty-three including executive members.
Leo had volunteered at the annual general meeting to keep members updated with news. The Executive agreed that James should retain the administration of the members’ list and process payments whilst making a contact list available to Leo.
The Executive also agreed to carry out a membership drive in May with an information stand outside of Off Broadway.
James agreed to provide the Executive with a copy of the map showing the geographical area that the Bmtra could draw on for membership. The Chairman added that the presence of other residents’ associations on adjoining estates limited the area.
Market set-up
James informed the Executive that the market crew who erected the stalls had been encountering problems with getting parked cars moved from the street on Friday night so that they could erect the stalls. As the Council had not provided no parking
signs, their rapid response parking team could not tow cars away on Saturday morning. James requested volunteers to go out on Friday night to help the crew to persuade drivers to move their vehicles. Volunteers from the Executive had done this in the past.
Andrew reported to the Executive that Bmtra had brought up the issue of the signs with the Council frequently over the previous four years.
Stephen volunteered to help the crew on Friday night and to design a banner for both ends of the market asking people not to park Friday night/Saturday morning.
James agreed to contact the Council’s highways department to find out the requirements for erecting a banner across the street and to contact Blake Stanley to see if they could help the crew move cars from the south end of the Market.
Market manager
The Executive received and approved a paper from James with a job description and costing information for the role of Market Manager. James would report the costs of his role again at the next meeting.
Data Protection
The Executive received an information paper from James on data protection including information on changes to current Bmtra forms.
Budget
James presented a paper outlining the budget, so far, for the current year and the new banking arrangements for the forthcoming financial year. The Executive agreed the budget and new arrangements and urged the Secretary to report financial information to the Executive on a regular basis.
The Chairman stated that the rent increase agreed by the previous executive had been postponed by Louise since late 2006. That the standard stall rent should to be increase by £5 to cover the cost of James, changes to the stalls to deal with the adverse weather, and the costs of creating a company that would run the street market.
Roy suggested that the Executive increase the rent by £10 with the increase halved for stalls that paid in advance. He was concerned that the increase would be insufficient and that sporadic attendance of some stalls left the market looking empty.
James confirmed that most traders gave less than 24-hours notice if they were not intending to trade and that most traders did not bring the stall fee with them requiring further trips up and down the market later in the day to collect those fees which had to be paid with the days takings.
The Executive agreed that payment in advance by standing order would reduce the risk of carrying cash on the market, encourage traders to turn out on the market, and that the increased cash fee for traders who did not want to pay in advance would allow continued flexibility for some traders.
The Executive agreed that monthly accounts for the Saturday Market be presented at each executive meeting.
The market director
The Executive unanimously agreed that Louise should receive holiday pay.
Any other busines
Parking
Andrew reported to the Executive that on Monday 7 April a meeting would take place with the Council as part of the review of parking zone J that covered Broadway Market. He promised to report any progress back to the Executive.
Plastic-bag free market—Green Shoots’ presentation
The Executive received a presentation by Dermot Egan and Fiona McAllister from Green Shoots a local ecological group assisting the market in going plastic bag free.
Green Shoots told the Executive that they could source a range of cotton and hemp reusable bags for life
and cornstarch bags, which could act as straight replacements for the plastic bags currently used by both market stalls and shops.
Dermot and Fiona were eager that the Executive focused on encouraging reusable bags and introducing a tariff, possible of 10p, for the cornstarch bags.
James suggested that whilst the tariff might work in Ireland where the Irish Government had implemented it nationally, if introduced on just one street in London it would make shopping on Broadway disproportionately inconvenient.
Don suggested that following a period of publicity; traders could cease to hand bags out to customers who would instead bring reusable bags or stockpiled plastic bags from home.
Roy stated that whilst he gave out few bags in the course of a trading day he was reluctant to lose a customer over a refusal to supply a bag. James was also concerned that in the pursuit of ridding the market of plastic bags the Bmtra should not do anything to discourage existing customers and local residents from shopping.
James agreed to carry out a quick survey amongst traders of plastic bag use to get an idea of demand.
Green Shoots informed the Executive that it would take five weeks from submission of a design by the Executive to the production of reusable bags.
Barley agreed to come up with a range of designs for the bags and that Andrew should check with other Executive members before committing to order but could do so in advance of the next meeting.
Green Shoots agreed to issue certificates to shops and traders who are already plastic bag free to encourage take up in advance of the scheme and to generate interest.
No left turn
at the junction of Broadway Market and Lansdowne Drive
Robert was concerned that motorists frequently ignore the no left turn
sign at the top end of Broadway Market. He was especially concerned as it cut across the cycle path crossing from Broadway Market to London Fields Park and he had seen several near misses where cars had nearly hit cyclists.
Other Executive members reported never having seen the sign. James agreed to write to Hackney’s Traffic and Transport Team highlighting the problem.
Recycling bins
There were complaints about pubs using the recycling bottle bins late at night and the location of the bins so close to the pubs. James informed the Executive that he understood that the Council chose locations for the use of the pubs since they did not provide a commercial recycling collection service.
Andrew agreed to speak to the managers of the Cat and Mutton and Dove pubs to see how they felt about carrying out their recycling in the mornings rather than the evenings.
Shop awnings
Some Executive members reported that some shops had installed plastic awnings on their shop fronts and queried whether the Broadway Market Conservation Area
permitted these awnings.
Andrew advised Executive members that they should take up this, and any related issues, directly with the Hackney Society.
Future meeting dates
The Executive received a paper setting out future meeting dates for the Executive and members agreed that the next meeting of the Executive would be held on Wednesday, 16 April 2008 at Off Broadway.
Attachment C: future meeting dates
Dates of future meetings of the Bmtra’s executive committee:
- Wednesday, 21 May 2008
- Wednesday, 18 June 2008
James Ó Nuanáin, April 2008
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